About the Role
Responsibilities:
- Assist the Executive Director in managing day-to-day operations, including scheduling, correspondence, and project coordination.
- Coordinate and organize meetings, conferences, and events, ensuring all logistical arrangements are made efficiently.
- Prepare and distribute relevant documents, reports, and presentations for internal and external stakeholders.
- Conduct research, collect data, and provide summaries and recommendations based on findings.
- Manage incoming and outgoing communications, including phone calls, emails, and mail.
- Maintain and update databases, filing systems, and organizational records.
- Assist with fundraising efforts by coordinating donation drives, tracking contributions, and preparing acknowledgment letters.
- Collaborate with team members to support program development and implementation.
- Perform general administrative tasks, such as filing, photocopying, and organizing office supplies.
Requirements
- High school diploma or equivalent qualification; additional education in business administration or related field is a plus.
- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills, with the ability to collaborate effectively with diverse teams and stakeholders.
- Passion for community outreach and social impact initiatives.
Job Overview:
We are seeking a proactive and motivated individual to join our team as a part-time Strong Castle Outreach Executive Assistant. The successful candidate will provide administrative and operational support to the Executive Director of Strong Castle Outreach, a non-profit organization dedicated to empowering underprivileged children and families. This position offers a unique opportunity to contribute to meaningful community projects and make a positive impact in the lives of those in need.